All too often, we slip into communication, in writing or in speaking, that do not communicate as directly a meaning we intend. In a world where attention span is short and hearing is bad (figuratively especially), speaking and writing directly certainly has merits, if we want our audiences to actually respond.
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Amended with new chart and media measurement (January 2021). I have been on all 3 sides of the public relations equation, as a client, as a journalist, and as an agency practitioner. And having been in the industry since the 1980s, I have seen my fair share of the evolution of the communications field.
In the 1990s, there was a wide spectrum of trade media, and serving technology and enterprise clients was not difficult at all. The trade journalists were eager, and readily available to interview clients, and to write at length on features and commentaries. Organizing media conferences and events were hectic but enjoyable, because we knew that we could attract large turnouts and account to clients' requests.
The big media dwindle
Then the dotcom crash, the financial market crash, and subsequently economic downturns changed the equation, perhaps permanently. From a large pool of trade media, many slowly dwindled and folded. I remembered sadly the day I wrote my last feature story as a contributing editor for a technology magazine, having been one for a nice long mile and interviewed many luminaries, including the likes of the other Steve - Steve Wozniak of Apple fame.
And the dwindling continued. Large media houses started to trim employees, reduce print runs, and even raised advertising and subscription rates in a hopeless attempt to restore some degree of revenue. But such moves can only worsen their situations.
The shift to citizen journalism
Right about the same time, the social media and mobile phenomena cemented yet another radical transformation in the media industry - empowering the consumers with the ability to create their own content, and propagating the content to their friends, families, and peers (and sometimes farther beyond). News was no longer the stranglehold of traditional mainstream media like newspapers, magazines, TV and radio, but became the domain of just about anyone with a desktop, laptop, and progressively tablets and smartphones.
Today, if you have a smartphone with a camera, you can readily and easily record an audio podcast, a short video stream, or short textual and image content, and upload them real-time to various social media platforms such as Facebook, Twitter, LinkedIn, YouTube, Vimeo, Instagram, and so on. Consumers have many platforms to upload and propagate their content, and depending on the virality of their content, can organically build up their audiences to be way beyond friends and families.
So where does that leave the PR practitioners in the agency and the client-side?
Integrative public relations, not media relations
If you have not noticed, public relations is not just media relations, but stakeholder relations reaching any stakeholder of a company. Such stakeholders include the media, but also suppliers, clients, governments, institutions, and so on. Everyone with a potential stake in the company in some way, will be included in the holistic communication of an integrative public relations program.
Therefore, a PR practitioner must be able to provide useful and timely content to every stakeholder when needed, using any technological means (and traditional ones) to streamline the communication process. These technological means can be email, EDM, RSS feeds, social media, and mobile apps.
There are ways to create content in a unified content management system (such as WordPress) and then automatically target to every social and mobile platform intended. For example, if you have an updated blog within your corporate website, the blog content can be automatically shared with your various social media accounts. This is one method, although it may not be the most effective. It is however a good starting point for resource-strapped companies.
But for more effective content outreach, customized and even personalized content may need to be prepared for each intended social or mobile platform, to cater to how each consumer of such content would prefer it. For example, a platform like Twitter is best used for short form content, and so the textual copy should be catchy and straightforward, with a call-to-action URL link and preferably an image as well. Conversely, for a platform like Medium, textual content can be written without restrictions and at length, where you can articulate ideas, concepts, and philosophies as much as you like. This approach is also better for SEO (search engine optimization) as each customized content bears little resemblance to each other, and so would be seen by the likes of Google as original content, rather than replicants (which can carry SEO penalties).
Public relations used to be very much a form of unicasting, where content is streamed one way to the media and in turned articulated to the consumers.
Now, public relations is interactive and relational. The consumer of such content provides as much feedback as the content creator, and some form of relationship is formed between content consumers and creators. As much as content creators relay information to consumers, consumers can and will also relay information to content creators. And because consumers can share insights with each other as well, "word-of-mouth" becomes a powerful double-edged sword.
The new PR practitioner
So where does that leave the practitioner in the 21st century?
A decade or more before, a PR practitioner tends to use the telephone often, calling up journalists to pitch stories and then hope to garner media coverage.
Now, the new PR practitioner will likely use digital means such as email or personalized mail or even instant messaging on smartphones, to reach out to journalists. The practitioner is also more likely to engage audiences directly on social media platforms, and to move from a pure "earned media" focus, to a hybrid one of earned media, owned media, communal media (social media, forums, portals), and paid media.
Media Tetrad© - OCEP model of owned media, communal media, earned media, and paid media
Barcelona 3.0
And beyond using storytelling to pitch to media and to audiences directly, using textual, image, animation and video content, the practitioner is also becoming more data-conscious through analytics and research. The antiquated days of counting number of media coverage and compiling news clippings for clients are over (and if not, you are way behind).
Now, the practitioner has to move beyond the antiquated AVE (advertising value equivalence) to building mindshare through positive sentiment, enhanced reputation, social engagement, and ultimately, revenue and sales, and follow the media measurement model of Barcelona 3.0. Any campaign or program that does not add to the bottom line is progressively deemed as laggard or even useless.
A PR program or campaign must account for the bottom line for the client, and to not just increase mindshare and engagement, but allow such mindshare and engagement to transform to raving fans and end-user evangelists who will not only share and shout about the client's products and services, but consume them with dollars as well.
I served as an NGO diplomat around 2004, under a Catholic Cistercian abbot who was an inspiring German gentleman. We served causes in Cameroon and Burkina Faso, providing supplies and used vehicles. I also raised funds through a Chinese music collection through the help of a Chinese orchestra.
Recently, a renowned scientist commended on LinkedIn on issues of employee retention, and that she used the word "Zoom" exclusively for videoconferencing in her post.
Crisis management and communication used to affect only certain industries such as petrochemicals and pharmaceuticals. But increasingly, with cybersecurity breaches and disease outbreaks, every organization needs to understand, communicate and manage crises well, just as pilots use CRM (crew resource management) to prevent and mitigate crises.
These days, top and middle management crave, yes, crave for data and reports. For publicists, the measure of their success seems to be drilled down to reports - the prettier, the thicker, the better.